Travel expenses
*Travel advisory for visits to the US that are longer than 30 days*
Canadians and other foreign nationals visiting the United States for periods longer than 30 days must be registered with the United States Government. Failure to comply with the registration requirement could result in penalties, fines, and misdemeanor prosecution. You should consult the U.S. Citizenship and Immigration Services (USCIS) website to determine if you need to register with USCIS and how to do so. You can verify if you have been automatically registered on entry to the US by looking up your I-94 admission form on the U.S. Customs Border Protection (CBP) website.
Link for additional information:
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If you have traveled for university or research purposes and you have paid for some or all of the expenses of the trip using your personal funds, you can be reimbursed for those expenses. In certain circumstances, you may also request a travel advance to request funds for your university or research travel in advance of the trip.
Ways to submit travel expense reimbursement claims or travel advance requests
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For expense claims AND accountable advance requests |
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Accepted forms of approval
- electronic approval via various university systems (Emburse Enterprise, Team Dynamix)
- email from the approver, indicating their approval
- scanned an emailed image of the physically signed document (digital photo or scanned)
Forms
Travel expense reimbursement |
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Missing receipt declaration |
Absentee claimant declaration |
Accountable advance clearing |
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