Campus Planning & Development
Project Processes and Approvals
The Office of Campus Planning and Sustainability (OCPS) leads planning and design processes that guide physical change on campus. We ensure that all campus development aligns with UVic's institutional priorities, sustainability goals, planning frameworks and design guidelines - while also supporting regulatory compliance and community relationships.
Whether you are planning a new building, modifying an existing space, or working on public realm improvements, engaging our office early helps ensure your project is feasible, aligned, and on the right path for approval.
Development Approvals from Campus Planning
Development approval from OCPS is required for all new buildings, additions, and significant exterior projects on campus. This includes outdoor research and teaching uses, landscaping and permanent signage.
Effective implementation of the Campus Plan relies on a clear and consistent review process for all capital projects led by academic departments, administrative units or third-party partners.
Development approval is required is a project involves:
- Constructing a new permanent, semi-permanent, or temporary building;
- Adding to or relocating an existing building;
- Making substantial exterior changes, including new facades, antennas, signage, or accessibility upgrades;
- Altering landscapes or infrastructure (e.g., tree removal, stormwater management, lighting, or outdoor furniture);
- Using campus lands for outdoor research or teaching;
- Installing permanent exterior signage;
- Changes to roads, pathways, utility infrastructure, or outdoor public art.
We provide planning and design guidance, coordinate municipal approvals and lead engagement processes to ensure projects align with the Campus Plan, Climate and Sustainability Action Plan and relevant design guidelines.
Minor or Temporary Changes
Even small-scale or short-term projects can have lasting impacts on campus. OCPS reviews minor or temporary physical changes to ensure they are consistent with university plans, policies, and operational requirements.
Projects requiring review include:
- Temporary structures such as storage containers, modular buildings, or trailers;
- Minor site additions like bike racks, benches, planters, or wayfinding signage
- Pilot or experimental installations in outdoor spaces
- Short-term outdoor research or teaching setups
These proposals are reviewed promptly. If approved, written confirmation is issued to coordinate with Facilities Management, Risk, and other operational partners.
How Are Projects Approved?
The approval process for campus development projects involves multiple levels of oversight to ensure alignment with university goals, policies, and regulatory requirements. We support these processes by reviewing proposals, ensuring alignment, and guiding proponents through each step.
Community Engagement
Projects that impact campus neighbours or the broader community may require a public engagement process. We follow UVic's Community Engagement Framework to guide meaningful dialogue with stakeholders. Engagement methods may include open houses, surveys, and meetings with community associations.
We will work with you to determine if your project requires public engagement and will be responsible for the coordination and execution of an engagement approach.
FAQ