Accountability and reporting - Equity Action Plan

Accountability & reporting

Learn how accountability will be upheld as the goals of the Equity Action Plan (EAP) are advanced.

Reporting

Reporting on progress is a crucial part of the Equity Action Plan (EAP), as laid out by goal 5:

Institutional accountability: Conduct ongoing, transparent evaluations of this action plan with continued opportunities for meaningful engagement and feedback with/from the community.

During the development of the EAP we heard that there is a lack of trust when it comes to the evaluation of equity related initiatives, especially from systemically and historically marginalized populations. There is a desire for reporting to be meaningful and go beyond performativity.

Therefore, Action 10 under goal 5 states: Design an ongoing reporting mechanism for the campus community that involves sharing progress on the EAP, consulting on reprioritization and emerging issues, and communicating actions from across the university.

The goals of this reporting plan are to increase transparency and build trust while holding UVic leaders accountable to the commitments of the plan.

Ongoing progress

Starting in November 2022, the UVic Community Actions Feed serves as an ongoing way for members of the University community to share initiatives that advance the goals of the Equity Action Plan. Check out the action updates and consider adding your own.

Community action updates

2025 Reporting survey

Portfolio-specific reporting surveys have been created so that unit/faculty leaders can share progress on each EAP action where their portfolio has been assigned lead. For the purposes of this reporting cycle, we are asking leaders to share activities complete/sustaining and to indicate specifically what level they are taking place at:

University-wide activity(s) complete/sustaining – one or more activities are sustaining/complete which creates change beyond the portfolio or across the university.
- e.g., The Better Data Questionnaire has been launched and will be continuously available to all UVic community members.
Portfolio-wide activity(s) complete/sustaining – one or more activities are sustaining/complete which create change in all units across the portfolio.
- e.g., A VP develops a new mentorship program for leaders within their portfolio designed to support retention, advancement, and recruitment.
Unit* level activity(s) complete/sustaining – one or more activities are complete/sustaining which create change within one or more units
- e.g., Equity, diversity, and inclusion training has been provided to all unit team members and leaders.

*Unit refers to all organizational units within the university smaller than a VP portfolio (e.g., faculty, department, division, office, etc.).

Leaders are also being asked to highlight one or two activities within their area of responsibility (e.g. unit, division, faculty, etc.) connected to each of the 5 EAP goals.

Using the information collected through the EAP Reporting Survey, we will share high-level summaries of action status by goal. Specifically, on this website we’ll share how many actions are being implemented university-wide, portfolio-wide, and at the unit level. You’ll also be able to see examples of case studies of various activities under each goal. This is our opportunity to share more specific work that is ongoing across UVic in support of the EAP.

Continued engagement

In recognition that the EAP should shift and change as our university context does, the release of the progress report will be accompanied with a round of community engagement. This will be an opportunity to hear from the campus community and conduct a ‘temperature check’ (e.g. what are we doing well? What do we need to do more of? What needs to be reprioritized/changed?). More details will be released later this year.

Questions?

If you want to know more about how the EAP's accountability will be upheld and reported out, send us an email at equityaction@uvic.ca.

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